Renewals

Data use agreements (DUAs) can be renewed for continued use free of charge by completing a Data Status Confirmation form and a Data Security Plan. Please contact SRTR@srtr.org or call 612-347-7787 to obtain these documents.

Data sets are sent with a cover letter stating the expiration date of the current DUA. Researchers are responsible for renewing the DUA prior to that date. After 60 days past the expiration date, the DUA cannot be renewed.

At the time of DUA renewal, researchers may request an updated Standard Analysis File (SAF) at a reduced rate. Any additional files will be provided at the standard cost based on programming time required.

Abstracts and Manuscripts using SRTR Data

All DUAs state:

• Before submitting an abstract, manuscript, or other aggregation data to another party for presentation or publication, the Recipient must submit it to the SRTR and PO for review to ensure compliance with the terms of this agreement regarding confidentiality. The PO shall respond within 30 days. If the abstract, manuscript, or data aggregation does not reflect compliance with the terms of this agreement, the Recipient will revise and resubmit to the SRTR and PO. Upon publication, the Recipient shall provide a copy of the final work and a complete citation to the SRTR and PO.

Please submit all abstracts, manuscripts, and other documents to SRTR@srtr.org for HRSA review. SRTR will notify HRSA as to whether the work was performed under an active DUA and whether the work was performed as described in the research plan. SRTR will submit electronic copies of the documents for HRSA consideration. Allow 30 days for a decision on approval, although decisions are typically rendered in much less time.

Modifying a Research Plan

Altering a research plan or using existing data for a new project requires notifying SRTR before initiating any new work. SRTR will work with researchers to ensure proper documentation for such modifications. To begin this process, contact SRTR@srtr.org or call 612-347-7787.